How to Exhibit/
Application Forms

(For less than 40 booths)

An exhibitor's space can be at most 7 booths in deep and in width, and aspect ratio has to be less than 1:3. However, 1 booth in deep and 3 booths in width can be applied to exhibit.

(For 40 or more booths)

・An exhibitor’ s space can be at most 7 booths in deep, and maximum of 8 booths in width in the case of less than 7 booth in deep.

・In case for exhibitor that applied for 49 booths or more, the shape of booth space should be applied to a multiple of 7 and 7 booths in deep.

Selection methods:

Exhibitors will choose booth locations in descending order of the number of applied booths.

In the case that there are exhibitors with the same number of booths, the order of selection will be decided as follows.

1. Exhibited last year (TGS2018) and applied for the show before the deadline.

2. Exhibited last year (TGS2018) and applied for the show after the deadline.

3. Did not exhibit last year and applied for the show before the deadline.

4. Did not exhibit last year and applied for the show after the deadline.

5. If there are several companies with the same requirements, CESA (Computer Entertainment Supplier’s Association) members will be given the priority. If there are remaining exhibitors with the same condition, the order of selection will be decided by the lottery based on the registration order.

* Depending on the state of applications, there may be cases in which the selection method will be changed in advance. In that case, the OMO will send notification before the

In the case of an exhibitor applying for 40 or more booth spaces, the organizer will assure the exhibitor of an island configuration (a layout without any adjoining booths).

It is not possible to change the number of booths at the booth location selection meeting.

If the number of booths cannot be accommodated during the booth location selection meeting, the exhibitor may have to adjust the number of booths requested in consultation with the OMO, or may be asked to change the depth-to-width ratio of the exhibition area, with the applied area being unchanged.

The exhibitor cannot change the location of booths after their selection. However, there may be cases in which the location of the exhibitor's booth will be changed, based on the exhibitor's consultation with the OMO, due to a booth cancellation by another exhibitor, the addition of new booths or other reasons.

Application and Payment

1. Please fax or e-mail the application form to TGS Overseas Management Office (OMO).

2. Upon receipt, the OMO will issue an invoice for the exhibition fee.

3. Payment in full is due within three weeks after the issuance of the invoice.

4. Your application may be cancelled if payment is not received by OMO by the due date.

5. Please be noted that the exhibition application will be accepted at the time that the organizer has confirmed the payment of the exhibition fee.

Cancellation

If an exhibitor cancels an application for any reason, or reduces the number of booths reserved, the following cancellation fee will be assessed depending on the date of cancellation.

From May 25 to June 16, 2019: 50% of Exhibition fee

After June 17, 2019: 100% of Exhibition fee

Overseas Management Office (OMO)

The OMO is the operating secretariat of TOKYO GAME SHOW 2019 entrusted by the organizer and co-organizer of the Show.

Eligibility for Exhibiting in the Show

Exhibitors are limited to companies and other organizations supplying products and services consistent with the purpose of the Show as set by the OMO. The OMO has the right to determine if any product or service is consistent with the purpose of the Show.

Restriction of Exhibits and Products for Sale

Exhibits are limited to those that meet the Ethical Rules of CESA. The exhibition of products related to software not in compliance with the Ethical Rules is prohibited.

Promotion of software for consumer use is the content of activities of any exhibitor, in principle.

Products not handled by exhibitors cannot be exhibited at the Show.

Sales of products are allowed only in the Merchandise Sales Area.

Regulations for Exhibit

Each exhibitor must follow the instructions for booth decorations and structures, sound volume, exhibition contents and methods, manner of performance, etc. are defined in the "Exhibitors Manual" to be supplied by OMO.

For booth decorations and structures, sound volume, exhibit contents/methods, manner of performance with no provisions in the "Exhibitors Manual", OMO has an authorization to cancel an exhibition, and each exhibitor must follow OMO instructions regardless pre and ongoing exhibition periods.

Each exhibitor must ensure that its exhibit does not interfere with those of adjacent exhibitors. The OMO will determine, based on the Exhibitors Manual, whether an exhibitor is interfering with another exhibit or whether there is violation of rules, and the exhibitor is to comply with the OMO's determination.

Each exhibitor must pay all the cost of amendments and cancellations of booth decorations/structures, sound volume, exhibition contents/methods, manners of performance, etc. caused by the instructions of OMO.

Period

The exhibitor must decorate its booth space during the preparation period defined by the OMO, and complete decoration before the opening of the Show.

All exhibits and decorations shall be removed on the designated time by organizer.

Exhibitors are not allowed to remove any portions or all of their exhibits during the SHOW.

Fire Safety

All exhibitors are required to adhere to the fire and safety rules and regulations that apply to the venue of TOKYO GAME SHOW 2018.

No Subleasing

Without the express permission of the OMO, an exhibitor is not allowed to transfer or sublease all or any part of its booth space.

Damage Compensation

The OMO, regardless of the reason, will not be responsible for any personal injury or property damage (including that to the venue's facilities and fixtures) resulting from the use of the venue by the exhibitor, its employees or any others involved.

The exhibitor, its employee or any others involved must immediately compensate for all damages, either intentional or accidental, inflicted on the venue's facilities and fixtures by its employees, representatives or any others involved.

The OMO, regardless of the reason, shall not be responsible for any compensations associated with charge of decorations and structures, sound volume, exhibition contents/methods, manner of performance by the OMO instructions.

Cancellation of the Show

In the event that the organizer cancels TOKYO GAME SHOW 2019 for its own reasons, making it impossible for the exhibitors to use their contracted booths, the OMO will reimburse the space fees to the exhibitors at a daily rate, calculated by the number of days left in the Show. Apart from the foregoing, the OMO will not bear any liability for cancellation of the Show.

The organizer / OMO will not be responsible for any damages inflicted on the exhibitor, whether direct or indirect, through force majeure or by command or instruction of a third party.

Use of Personal Information

The personal information given on this application is offered to the organizer and the co-organizer of TOKYO GAME SHOW.